Decisions get relitigated
A room is finished, the labels are on, and then a sibling visits and reopens the dining set. You bill the extra visit or you eat it, and most managers eat it.
Costs 6 to 9 unbilled hours per jobSenior move management software
Fit fifty years of a household into a two bedroom plan before the truck is booked
DownsizeRoute puts the new apartment on screen at true scale, so the sofa, the hutch and the piano are settled in the plan while you are still standing in the client's living room. Every keep, donate and gift decision is recorded by room and rolls into a move day plan the whole family can read.
418US practices running moves
11,600Rooms planned to scale
1 afternoonTypical setup time
Scale1 in to 4 ft
The job as it actually runs
The measuring tape is not the problem. The second guessing is.
You already know the credenza will not clear the elevator. What costs you the season is the four weeks of phone calls, the daughter in Denver who wants the china reopened, and the truck that shows up for more cubic feet than anybody agreed to.
Furniture that never fits
The plan looked fine on graph paper until the wall turned out to hold a radiator and a return air vent. Now two pieces go back on the truck on move day.
Adds $340 in return trip laborEstimates written blind
The mover quotes from a walkthrough impression instead of a counted inventory, so the invoice lands 20 percent over and the family blames you for it.
One in five jobs overruns the quoteReferrals that go quiet
Community move-in coordinators send work to whoever hands them a clean plan on time. A messy handoff does not get an angry call, it just stops the pipeline.
Roughly $18,000 a year in lost referralsHow a move is built
Four working sessions, from first walkthrough to keys
Draw the destination first
Enter the new unit from the community floor plan or your own tape measurements. Doors, closet swings, radiators, window sills and the elevator opening all go in, because those are the dimensions that decide what travels.
Photograph and measure what she owns
Walk the current home room by room with a tablet. Each piece gets a photo, a footprint in inches and an owner note, and the running total shows how many cubic feet you are carrying against how many the new plan holds.
Place, then decide
Drag pieces into the destination plan at true scale. Anything that does not land goes to a keep, gift, sell or donate column with a reason attached, so the conversation happens once with the client present.
Publish the move day plan
The family signs off on a single document: room by room placement, carton counts, donation pickups with dates, and the crew's load order. Movers get the same plan, so nobody improvises in the hallway at eight in the morning.
DoorsSwings and clearances measured
CartonsCounted per room, not guessed
SignaturesDated on the final plan
Managers who work with hospice families or with clients living with dementia usually run the same four sessions on a longer calendar. The plan holds either way, because it records what was decided and when, not how fast it happened.
Room 3 of 7Placement locked
What is inside
Built for the way downsizing work is really sequenced
Every screen exists because a manager kept a paper workaround for it. Nothing here is a general project tool with a moving skin painted on.
True scale placement
Draw the destination unit to the inch, including door swings, baseboard heat and the turn at the top of the stairs. Furniture blocks snap to real footprints, so a bed that does not clear the closet door tells you on the spot.
Room by room decision log
Keep, gift, sell, donate or discard, recorded against the piece and the person who decided it. When a relative reopens the question in week three, you open the log and the conversation ends in ninety seconds.
Carton and cubic foot counts
The inventory keeps a live cubic foot total against the destination capacity, broken out by room. Hand the mover a counted list instead of an impression and the estimate stops drifting after the truck is loaded.
Family sign off links
Send one read only link to the adult children and they see the plan, the photos and the decisions without an account or a download. Each sign off is timestamped, which has ended more disputes than any email chain ever did.
Donation and consignment routing
Assign pieces to your local charity pickups, consignment partners or the estate buyer, with pickup dates and receipt tracking per item. The tax receipt summary prints per household at the end of the job.
Move day run sheet
The crew opens a printable run sheet with load order, elevator reservation window, placement diagrams per room and the pieces that must ride upright. First hour on site stops being a hallway meeting.
What changes in the numbers
The same calendar, with fewer return visits on it
These figures come from 418 US practices billing downsizing packages between January 2025 and July 2026, compared against the twelve months before they started planning on screen.
7.4 hrs
Saved per household. Placement decisions happen once, in the room, with the plan projected on a tablet, instead of across three follow up visits and a folder of phone photos.
92%
Of moves land inside the mover's original estimate, because the cubic foot total is counted from a real inventory before the quote is written rather than guessed from a walkthrough.
2.6x
More community referrals in the first year. Move-in coordinators keep sending work to the manager whose plan arrives complete, readable and on the date she promised it.
$1,180
Additional revenue per job on average, from packages priced against counted rooms and documented hours instead of a flat number chosen to avoid an awkward conversation.
Managers using it now
Three practices, three very different books of business
"I stopped carrying graph paper in September. Now the daughter watches me set the hutch against the north wall and she can see for herself that the buffet has nowhere to go. That used to be a two week argument."
"Our movers quote off the inventory export now. Last quarter we ran twenty two jobs and only one went over the estimate, and that was a storage unit nobody told us about."
"Three assisted living communities near us send me clients because I hand their move-in team a plan they can actually stage from. I did not get that work by being cheaper."
What the published move day plan contains
- A scaled placement diagram for every room in the destination unit, printed one page per room.
- Carton counts and labels per room, matched to the color code your crew already uses.
- Load order for the truck, with the pieces that must ride upright flagged in the list.
- Elevator reservation window, building rules and the loading dock contact for the community.
- Donation and consignment pickups with dates, addresses and the receipts still outstanding.
- The signature block, showing which family member approved the plan and on what date.
11,600Rooms planned to scale since launch
4.8 of 5Average rating from managers on renewal
38 statesWhere a DownsizeRoute plan has run a move day
Pricing
Priced per practice, not per move
A busy October costs exactly what a slow February costs. Pick the seat count that matches your crew and change it whenever the crew changes.
Solo Manager
$39 per month
- One manager seat, unlimited households
- Destination plans drawn to the inch
- Room by room inventory with photos
- Keep, gift, sell and donate decision log
- Family sign off links and PDF export
Recommended
Small Team
$89 per month
- Up to four seats with shared households
- Everything in Solo Manager
- Move day run sheets and crew load order
- Donation routing with receipt tracking
- CSV export for bookkeeping and estimates
- Shared template library for repeat communities
Move Company
$179 per month
- Twelve seats with role based permissions
- Everything in Small Team
- Referral portal for community partners
- Per crew utilization and hours reporting
- Custom branding on family facing plans
- Priority support with a named contact
Any
Household volume. Nothing in DownsizeRoute counts rooms, cartons or clients against your plan, so a fourteen room farmhouse costs the same to plan as a one bedroom apartment.
Free
Data export, on every tier and on your last day. Floor plans leave as PDF, inventories and decision logs leave as CSV, and the photographs download as a dated folder per household.
1 day
Support response, from people who have carried a dining table down a service elevator. Written answers on weekdays, and a scheduled call inside twenty four hours when a move day is at stake.
30 min
Onboarding session included with every new account. We build your first destination plan together using a real unit you are quoting, so nothing is theoretical.
Every plan is billed monthly in US dollars and can be cancelled at any time from account settings. No setup fee, no per household charge, no annual contract. Seat counts can move up or down between billing periods.
Questions managers ask on the first call
Straight answers before you spend an hour on a demo
Solo Manager is $39 per month, Small Team is $89 per month, and Move Company is $179 per month. Each tier bills monthly in US dollars, and you can end the subscription yourself from account settings on any day of the month. There is no setup fee and no per move charge, so a heavy season costs the same as a quiet one. Managers who bill downsizing packages usually cover the subscription with a single half day of work.
Most managers build their first plan during the assessment visit itself. You measure the new unit, drop the walls, and place the pieces you already photographed in the family home. The first plan takes about ninety minutes because you are learning the placement tools, and after two or three moves it settles to roughly thirty five minutes. Nothing has to be imported before you start.
Only the seats on your account and the family members you invite by email to a specific move. Data is stored on encrypted servers in the United States, and each invited relative sees only the move they were added to. You can revoke a family link the moment a job closes, and you can export or permanently delete a client record whenever the family asks. We never sell client data and we never share it with estate buyers or moving vendors.
Plans and inventories export to PDF and CSV, so they drop straight into QuickBooks, a moving company estimate, or an insurance schedule. Room photos sync from your phone camera roll, and the move day plan publishes to a shareable link that works in any browser without an account. If your bookkeeper wants a monthly billing summary, the CSV export carries package names, hours logged and mileage per move.
You cancel from account settings and the plan runs to the end of the month you already paid for. No cancellation fee, no phone call, no retention script. Before your access ends you can export every floor plan, inventory list and signed move day plan as PDF and CSV so your client files stay complete. If you come back in the fall, your archive is still there.
The client never has to touch software. You work the tablet during the walkthrough and the older adult looks at a printed plan with the furniture drawn to scale, which is exactly what most of them want. The family link is for the adult children who live three states away and keep calling to ask what happened to the dining set. In practice the printed plan calms the room and the digital record keeps the siblings from relitigating decisions at eleven at night.
The Downsize Route
The magazine for senior move managers
Field craft, pricing, and compliance for the people who guide older adults out of a long held house. Every article answers one question that shows up on a real job.
numbers and benchmarks
How much should I charge for a full senior move package in my first year of business?
Senior move pricing rests on three structures: hourly team rates, flat room based packages, and a hybrid with a capped estimate. Here is how each one behaves on a real downsizing job.
practical guide
How do I measure a two bedroom apartment so the furniture actually fits on move day?
A downsizing plan fails at the doorway, not the living room. This walks through measuring the unit, the path in, and each keeper piece so the truck never arrives with something that cannot enter.
comparison
What do I need to know about hiring movers versus running my own moving crew?
Subcontracting to a licensed carrier and operating your own trucks are different businesses with different insurance, licensing, and margin. Here is how the two models compare on a downsizing job.
Request a walkthrough
Bring a real household and we will plan it with you
Send the details of a move you are quoting this month. On the call we draw that destination unit live, place the pieces you are worried about, and you keep the plan whether or not you subscribe.
Demos run about thirty minutes and are led by someone who has worked downsizing jobs, not a script reader. If you would rather write first, the address below reaches the same inbox.
- Bring the community floor plan, or a photo of it, and we draw the unit while you watch.
- Bring the three pieces the family is arguing about. Those are the ones worth testing.
- Bring the community you receive the most referrals from, so we can set up its unit templates.
- Bring a question about pricing a package. That conversation is usually worth more than the demo.
- Bring your current package prices if you want a second opinion on how they are structured.